Finance & Office Coordinator

Mission of the role

Your mission is to keep our financial administration and day-to-day office running, so the rest of the team can spend its time on growth. You will be the central point for invoices, payments and paperwork, working closely with our CEO, our fractional CFO and bookkeepers to keep our financial operations on track and the Amsterdam office running.

Why now

Mesh ID is a scale-up moving fast, and the bookkeeping and office administration has outpaced what one person can keep on top of. As we grow, we need someone dedicated to this work, so the rest of the team can spend its time on the business.

What you will do

Raise and send client invoices in Exact Online
Follow up on overdue invoices
Prepare supplier payment batches for approval
Get supplier invoices into our system and keep them moving
Prepare payroll and expense admin with our payroll provider
Handle billing queries from clients and suppliers
Keep our client and vendor register in HubSpot up-to-date
Keep customer and supplier records in Exact accurate
Set up billing for new clients
Track client usage against contracted entitlements
Shepherd new client contracts from signature to first invoice
Run our Amsterdam office: supplies, post, visitors
Help with event admin and logistics, such as venues, catering and group travel for events
Track operational renewals across the board (insurance, licences, subscriptions and similar)
Pull together the source information for board and investor packs

What we are looking for

Based in the Netherlands and able to work from our Amsterdam office on Monday, Tuesday and/or Wednesday (our fixed office days). Occasional remote work later in the week is sometimes possible, but the in-office availability is essential
This role isn't eligible for visa sponsorship. You'll need to already have the right to live and work in the Netherlands.
Real, hands-on experience in financial administration alongside office or business support, ideally at a small or scaling company. We welcome backgrounds in office management, business support or project support, as long as you have actually done bookkeeping work, not just been near it
Comfortable working in Exact Online, or able to pick it up quickly
Precise, organised and able to hustle to meet deadlines in a fast-paced environment
Fluent in English. Dutch is an advantage

Bonus points

+ Experience with HubSpot, particularly for contract and vendor tracking
+ Comfortable holding both the office and the bookkeeping side without a large team around you
+ Experience tracking vendor and contract renewals

The practical details

Freelance contract, with the option to convert to a fixed-term or permanent contract as the role grows
Start date: right away
Two days a week, with some weeks busier than others
Based at our Amsterdam office on Monday, Tuesday or Wednesday; which of those days is flexible
Occasional remote work on Thursday or Friday may be possible, at our discretion
Day rate in line with experience

Sounds like you?

Send your CV and a short note on your relevant experience to careers@meshid.com with "Finance & Office Coordinator" in the subject line.

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We're hiring directly for this role. Agencies and recruiters, please don't reach out.